Modifications to the awarded participants
Each travel ticket will be nominative and cannot be transferred to another person under any circumstance. The name on the travel ticket cannot be changed.
If a selected participant declines for whatever reasons before the external contractor designated by the European Commission has booked the travel ticket, his/her place will be given to someone else from the reserve list in descending order of the selection.
Cancellation of a member of a group booking
In case of group travel, if a member of the group (group leader or group member) declines to travel before the European Commission contractor has booked the travel ticket, this decision will not jeopardise the whole group. The remaining group members can still travel as foreseen. However, the person who withdrew cannot be replaced. The European Commission will give this unused travel ticket to someone else from the reserve list in descending order of the selection.
In case it is the group leader who declines, then the group should appoint a new group leader who will be the new single point of contact for the external contractor designated by the European Commission.
Cancellation and modifications of issued travel tickets
Once the bookings are done, any potential cancellation or modification fees will need to come from the participants’ entitlement. Travel tickets are nominative and non-refundable.
Participants who are travelling with an Interrail Pass, and who, due to circumstances, need to cancel their trip are encouraged to contact the contractor. The contractor will then undertake the steps to cancel the trip, in order to give it to someone else from the reserve list in descending order of the selection.